Calendar of Reports Due 2011

The Florida Annual Conference of the UMC
2011 Calendar of Forms and Reports
Deadline Dates For the Local Church
(Please check back in the new year for any updates to the information below).
 

Year-end local church statistics available online (Table 1, Table 2, Table 3) –  Complete online annually.  CLICK HERE to login to complete your church statistics report. Must be completed by 4:00pm, Friday, Feb. 11, 2011.

Year-end local church statistics (Table 1, Table 2, Table 3) close on Feb. 11th at 4:00 p.m.  Complete online annually. This form is available online January 6, 2011.  Must be completed by February 11th at 4:00 p.m.

Workers Comp Audit.  Complete online annually.  Report actual payroll for 2010.  Click here  for the 2010 Workers Compensation payroll survey.  Must be completed by February 18th.
 

Deadline for completing church and pastor profiles. These forms should be reviewed and updated annually by all church SPR Committees and all clergy in the Florida Conference. Pastors having January/February consultations with their District Superintendent should insure that their church and pastor profiles are completed one week prior to their scheduled consultation. All other clergy should review and update these forms annually during the time frame allowed, Dec. 1, 2010 to Feb. 18, 2011.  

Though you may not anticipate a move, it is important that both the Pastor Profile and Church Profile be current and up to date at the appointment-making session of the cabinet. The reports should be an honest reflection of the pastoral ministry and the profile of the church.  

Church Profile - should be reviewed and updated annually. 
All church SPR Committees must complete online annually and may begin work on this in December. The Church Profile deadline requires it to be completed online no later than one week prior to the pastor’s DS Consultation if they are having one. The final date to update the Church Profile is Feb. 18, 2011.
Click here for the Church and Pastor Profiles start page.

Pastor Profile – should be reviewed and updated annually. 
All pastors must complete online annually and may begin work on this in December. The Pastor Profile deadline requires it to be completed online no later than one week prior to the DS Consultation. The final date to update the Pastor Profile is Feb. 18, 2011. 
Click here for the Church and Pastor Profiles start page.

Pastor Preference for Appointment and Staff Parish Advisory Recommendation. 
Only Pastors and SPRCs making an advisory request to the Bishop and the Cabinet for a move in 2011 will complete the Preference for Appointment or SPRC Advisory Recommendation forms this year. If requesting a move, contact your District Superintendent to schedule a consultation appointment and to request the appropriate Advisory Recommendation form.  (Please refer to a copy of the  revised Cabinet Appointment Making Guidelines 2010 for more detailed information.)  

Child/Youth Protection Policy adoption – Review & renew annually.  Mail a signed copy of the Annual Review & Renewal Signature page of the Child/Youth Protection Policy to the district office by March 31st. (Should the policy undergo major revisions, mail a complete copy to the district office).
NOTE: The Child/Youth Protection Policy Template was revised in December 2009. Changes include the addition of information related to online safety, clergy confidentiality, and reporting requirements as well as other revisions.  We recommend you review the entire policy template.
 

Annual Report to the District Housing Committee / Parsonage. Checklist – Review & renew annually. Mail a signed copy of the Annual Parsonage Review to the District Office by March 31st.
 

31st

Disaster Recovery Quick Resource Survey - Survey available via the Church Login on the Conference website.  (You will need your Church's user name and password to access Disaster Survey.  Contact your District Office if you need assistance.)
 

Annual Finance Report - This report is included in the 2011 Charge Conference Forms Due at the fall Charge Conference for your church. 

Annual Trustee Report - This report is included in the 2011 Charge Conference Forms Due at the fall Charge Conference for your church.  

May
*Recurring Monthly Reports

Annual Workers Compensation Salary Survey. Complete online annually. Annual survey period is August 15-31. This data is collected as part of the annual Ministry Protection insurance survey. Please be sure to project your payroll by category through the end of 2011 when completing this section.
Click here for link to the insurance database on the MInistry Protection Website.  Note that the Workers Compensation survey is included in the risk console review of property and casualty insurance.         

Annual Charge Conference forms available online Thursday, Aug. 25. These forms are to be completed annually by each local church in accordance with the district superintendent’s annual charge conference directions.